Author Withdrawal Policy

This policy governs how authors may request to withdraw a manuscript submitted to Samvakti Journals. It is designed to work together with the Retraction / Correction / Withdrawal Policy, the Research Misconduct Policy, and the Samvakti Publication Charges (SPC) Refund Policy.

1. Scope of This Policy

Author withdrawal applies only before formal acceptance of a manuscript.

For post-publication removal, retractions, corrections, or legal removals, authors must refer to:

Withdrawal after publication is not permitted.

2. When Withdrawal May Be Requested

Authors may request withdrawal when:

  • The manuscript was submitted in error
  • Significant issues are discovered that require rewriting
  • Ethical or data-related concerns make continuation inappropriate
  • All co-authors agree to withdraw

For ethical violations or suspected misconduct, withdrawal is governed by the Research Misconduct Policy.

3. How to Request Withdrawal

To request withdrawal, the corresponding author must email:

editorial.office@samvaktijournals.com

The email must include:

  • Manuscript title
  • Names of all authors
  • Manuscript ID (if assigned)
  • A brief reason for withdrawal
  • A confirmation that all co-authors support the withdrawal

The editorial office may request additional clarification, if needed.

4. Editorial Decision and Conditions

Withdrawal requests are subject to editorial approval.

The Editorial Office, in consultation with the assigned Editorial Board member where appropriate, may:

  • Approve the withdrawal request.

  • Decline or defer the request where ethical or procedural concerns require further investigation, in accordance with the Research Misconduct Policy.

  • Delay approval where the review process is at an advanced stage and requires formal closure.

Withdrawal becomes effective only after written confirmation from the Editorial Office on behalf of Samvakti Journals.

5. Fees and Credit Notes

Any credit-note eligibility arising from manuscript withdrawal or rejection shall be governed by the official Samvakti Publication Charges (SPC) Policy, available at:

https://www.samvaktijournals.com/information/journal-price

Eligible credit notes are issued as discount coupons and do not constitute monetary refunds.

Authors should refer to the SPC Policy for the applicable manuscript processing stages, credit-note percentages, eligibility conditions, and exceptions relating to withdrawal or rejection.

No separate financial entitlement is created under this policy beyond those expressly provided in the official SPC Policy.

6. Restrictions on Withdrawal

Withdrawal may be declined when:

  • Misconduct concerns must first be investigated
  • The manuscript is already accepted
  • The manuscript has been assigned volume/issue/DOI (handled only through the Retraction Policy)

Authors may not withdraw simply to:

  • Submit the same work to another journal without disclosure
  • Avoid revisions or reviewer feedback
  • Circumvent the editorial process

Such cases fall under the Research Misconduct Policy, if applicable.

7. Impact on Future Submissions

Repeated withdrawal requests or withdrawals made in bad faith may result in:

  • Additional screening of future submissions
  • Temporary submission restrictions
  • Editorial scrutiny as needed

This protects the integrity of the review process.

8. Contact Information

For withdrawal requests or clarification:

Samvakti Journals Editorial Office
Email: editorial.office@samvaktijournals.com

Website: https://www.samvaktijournals.com

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